Introduction
Napplied AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our swarm intelligence platform — including persona intelligence for job seekers, hiring workflows for employers, our website, mobile applications, and services (collectively, the "Service").
As a platform that uses intelligent agents to build verified personas and power progressive hiring pipelines, we handle sensitive personal and professional information. We take your privacy seriously and are committed to transparency about our data practices.
1. Information We Collect
1.1 Personal Information
We collect information that you provide directly to us, including:
- Account Information: Name, email address, phone number, password, and profile information
- Professional Information: Resume, work history, education, skills, certifications, and professional achievements
- Persona & Source Data: LinkedIn, GitHub, public articles, AI session uploads, and other verified data sources connected to your persona
- Job Preferences: Desired roles, salary expectations, location preferences, work arrangements, and career goals
- Application Data: Job applications, cover letters, interview responses, and communication history
- Payment Information: Billing details and payment method information (processed through secure third-party payment processors)
1.2 Automatically Collected Information
When you use our Service, we automatically collect:
- Usage Data: Pages visited, features used, time spent, click patterns, and navigation paths
- Device Information: IP address, browser type, device type, operating system, and unique device identifiers
- Location Data: General location information based on IP address or GPS (with your permission)
- Log Data: Server logs, error reports, and performance metrics
1.3 AI-Generated and Processed Data
Our swarm intelligence agents process and generate:
- Persona Scores: Trust, completeness, skills, experience, and market fit scores
- Matching Scores: AI-generated compatibility scores between job seekers and opportunities
- Profile Analysis: AI-processed insights about skills, experience, and career fit
- Recommendations: Personalized job recommendations and candidate suggestions
- Interview Data: AI-conducted interview responses and evaluations (Morpheus AI Interview)
2. How We Use Your Information
We use the information we collect to:
- Provide and Improve Our Service: Build verified personas, match job seekers with opportunities, and power employer hiring workflows
- AI Processing: Train, improve, and operate our swarm intelligence agents for matching, analysis, and recommendations
- Communication: Send job alerts, application updates, platform notifications, and customer support responses
- Personalization: Customize your experience, show relevant content, and provide tailored recommendations
- Analytics: Analyze usage patterns, improve our algorithms, and enhance service performance
- Security: Detect and prevent fraud, abuse, and security threats
- Legal Compliance: Comply with applicable laws, regulations, and legal processes
- Business Operations: Process payments, manage accounts, and provide customer support
3. Information Sharing and Disclosure
We may share your information in the following circumstances:
- With Employers: When you apply for a job, we share your persona profile, resume, and application materials with the relevant employer
- With Job Seekers: For employers, we may share job postings and candidate recommendations with job seekers who match your requirements
- Service Providers: With third-party vendors who help us operate our platform (cloud hosting, payment processing, analytics, AI model providers)
- AI Model Providers: We may use third-party AI services to process data for matching and analysis. These providers are contractually bound to protect your data
- Business Transfers: In connection with mergers, acquisitions, or sale of assets
- Legal Requirements: When required by law, court order, or government regulation
- With Your Consent: When you explicitly authorize us to share your information
We do not sell your personal information to third parties for their marketing purposes.
4. Data Security
We implement industry-standard security measures to protect your information, including:
- Encryption of data in transit (SSL/TLS) and at rest
- Secure authentication and access controls
- Regular security audits and vulnerability assessments
- Employee training on data protection and privacy
- Compliance with industry standards (SOC 2, GDPR where applicable)
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.
5. Your Rights and Choices
You have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Update or correct inaccurate information in your profile
- Deletion: Request deletion of your account and associated data (subject to legal retention requirements)
- Portability: Request your data in a machine-readable format
- Opt-Out: Unsubscribe from marketing communications (account-related emails will still be sent)
- AI Processing: Request information about how AI is used to process your data
- Objection: Object to certain types of data processing where legally permitted
To exercise these rights, please contact us at support@napplied.com.
6. AI and Automated Decision-Making
Our platform uses swarm intelligence and artificial intelligence to build verified personas, match job seekers with opportunities, and power employer hiring workflows. Our AI systems:
- Analyze resumes, skills, and experience to generate persona and matching scores
- Provide personalized job recommendations based on your profile and preferences
- Conduct initial candidate screening interviews (Morpheus AI Interview)
- Generate insights and reports about candidate fit and job market trends
Human Review: While AI assists in matching and screening, final hiring decisions are made by employers. You have the right to request human review of any automated decision that significantly affects you.
7. Data Retention
We retain your personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. When you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain it for legal or business purposes.
8. Children's Privacy
Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable data protection laws.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after such changes constitutes acceptance of the updated policy.